Call for Proposals // Contract Collections Archivist
Summit County Public Art Advisory Board (“SCPAAB”) is seeking a service provider to provide a comprehensive and ongoing inventory of Summit County's Public Art collection of 20 major works of art, including the Traveling Exhibit Fine Art Collection of approximately eighty (80) pieces of fine art housed in the County Courthouse.The goal of this project is to establish and maintain consistent and professional written and visual records of County-owned arts assets, and to facilitate interaction with the collection by visitors and the community on a digital platform.
PROJECT OVERVIEW: In April, 2008, the Summit County Board of County Commissioners affirmed their belief that the aesthetic nature and charm of Summit County is further enhanced by the arts and an awareness of the visual arts. Through Ordinance 696, the Commissioners created the SCPAAB. The mission of the SCPAAB is to celebrate and unite Summit County residents through public art. SCPAAB seeks to archive its holdings to showcase the collection in a consistent and visually appealing format and highlight its arts and culture investment. SCPAAB recognizes that the public art collection is held in the public trust, and a comprehensive inventory will ensure that staff and the SCPAAB can oversee conservation, exhibition, marketing, and interpretation of individual pieces and the collection as a whole. The project will be multifaceted, including analysis of existing inventories, identification and condition reporting of all public art works with relevant descriptions, recommended maintenance plans and budgets, consolidation of data into a comprehensive database, research of existing collection, professional grade photography, development and oversee installation of signage, and coordination with Summit County IT staff to develop a user friendly website platform to access art digitally. The inventory should be accessible to staff users and reflect the caliber of the collection. Experience in collections archiving or management and digitization in a museum, gallery or public art setting is preferred. Budget: Total project budget shall not exceed Ten Thousand Dollars ($10,000.00). Location: Various interior/exterior locations around Summit County, Utah. Exhibit “A”: Artwork Agreement, required for selected service providers only.
PROJECT GOALS:
● To establish a consistent and professional written and visual records of County owned art assets, including condition reporting and recommended ongoing maintenance and cost estimates.
● To engage the community with a complete and visually appealing representation of the collection on a digital platform.
● To establish a system for records management that is accessible to Summit County staff and Arts Council Liaisons.
SELECTION CRITERIA:
● Clarity of proposal and thoroughness of response (completeness of package).
● Alignment with the project’s stated goals.
● Alignment with the Summit County Public Art Board’s stated Mission and Vision.
● Adherence to the maximum budget of Ten Thousand Dollars ($10,000.00).
● Experience needed to undertake the coordination and execution of the project within the defined timeline. This includes the ability to work with a team of individuals, including various County staff, Arts Council staff and community-related public relations opportunities that may arise during the project.
● Examples of similar work performed as attachments or hyperlinks.
● Professional References – Preferably, applicants will provide contact information for at least three (3) references to contact for similar work performed. The finalist(s) will be evaluated in part for their flexibility and creativity in incorporating project aspects, their ability to work with project stakeholders, and their capacity to create a well-integrated solution. The awarded finalist will enter into a service agreement with the County, a copy of which is attached. The selected Service Provider will be required to adhere to the following:
● Ensure high resolution, professional grade photography of the collection, either by the service provider or a third party.
● Some artwork is publicly displayed outdoors. Project timeline should consider seasons and ability to work in outdoor weather conditions.
View the full RFP and apply here.